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Posted by on Aug 15, 2014 in Uncategorized

HELP WANTED! PT Office Assistant

Help WantedDale’s Remodeling is in need of a part time Office Assistant and Marketing Assistant.

Please review the job description below. Please, only SERIOUS & QUALIFIED applicants need apply! If you feel you are a good fit, SUBMIT RESUME HERE

Part Time Office Assistant/Marketing Assistant

Seeking a friendly customer service oriented person to join our team as Office Assistant. A basic general knowledge in either marketing or bookkeeping is a plus, but not required.

This person will assist in the following area’s: 

  • Provide the first impression for the company. This is achieved by phone and in person assisting with walk-in’s and answering phones.
  • General office duties including filing, copying, faxing, data entry and organization.
  • Schedule appointments and manage calendars for 1-4 team members.
  • Build files/packets used in sales, production and marketing.
  • Prepare and maintain meeting agenda’s, department calendars and project tracking lists.
  • Enter, update and maintain contacts in ACT! CMS system AND Sage Master Builder.
  • Prepare database lists, mailing lists, complete mail merges.
  • Update and maintain general forms, spreadsheets, letters, charts, comparisons etc.
  • Prepare sales contracts and process files.
  • Assist in basic accounting duties such as timecard entry & over/under billings.
  • Collect & maintain subcontractor certificates & paperwork.
  • Communicate with staff, clients, subs, vendors & other parties by phone & e-mail.
  • Incoming/Outgoing mail- bulk mailings, preparing/merging labels and postage.
  • Maintain first impression: Office cleaning and organization. Cleaning involves vacuuming, dusting, sweeping, mopping, garbage & recycling. Maintain a clean and presentable workplace.
  • Support fellow team members with other tasks and projects, as needed.
  • Event preparation. Gather display materials & promotional items, assist with event prep/setup.
  • Assist in preparation for speaking engagements, trade shows, seminars and presentations.
  • Assist Marketing Director with general marketing tasks. Including, but not limited to social media, send/receive materials for proofing, newsletter, email marketing, mailers, print and digital media, event coordination, market research and photo management.

Qualifications

  • Previous experience in an office setting
  • Proficient in MS Word, Excel, Publisher, Outlook and Internet
  • Ability to navigate multi-line phone system
  • A basic knowledge in marketing and/or bookkeeping; and willingness to learn
  • High level of professionalism
  • Proper phone etiquette. Up-beat and friendly personality
  • Personable, organized, reliable, patient, problem-solver, ability to work in a fast-paced environment
  • Strong organizational skills
  •  Ability to multi-task, prioritize and work well under pressure

A PLUS, but not required: Knowledge in general marketing practices. Adobe Creative Suite: InDesign, Photoshop, Illustrator) Email Marketing, Constant Contact, Survey Platforms, Digital & Print media, WordPress, Social Media: FB, Twitter, Instagram, YouTube, Pinterest, Houzz, TripAdvisor, VRBO.

To succeed in our company, you possess the following traits:

  • Be reliable, trustworthy, honest, friendly, driven, patient, understanding, personable, up-beat.
  • Accept training and willingness to learn company process, procedure, systems & programs.
  • Strong work ethic and drive to succeed.
  • Pride in your work.
  • Willingness to learn and grow.
  • Adaptable. Roll with change.
  • Positive attitude.
  • Innovative ‘out of the box’ thinking.
  • Be a team player. Work well with others. Share idea’s. Participate in problem solving.
  • Be well rounded. Not above any task.
  • Show professionalism & commitment to our brand and mission statement.

HOURS: This position will be part-time to start, with the opportunity for growth.

15-20 hours/week. 3-5 days/week with flexibility.

Compensation: $12+/hr DOE

ONLY SERIOUS & QUALIFIED APPLICANTS need apply. 

Please submit your resume by e-mail to kayla@dalesremodeling.com and any other relevant information such as a cover letter or references. You may include a BRIEF description of why you feel you are a good fit for this position and any specific experience/qualifications to support that.

 

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